How to Share Your Calendar with People Who Have Google Accounts
Google allows you to share your Google Calendar with anyone at any time. By sharing your calendar with an individual or team, you’re granting them access to see all events and reminders listed on that specific Google Calendar (unless you change the visibility of specific events). Therefore, you should use discretion when sharing your entire calendar with someone.
How to Share Your Google Calendar with an Individual
If you’d like to share your Google Calendar with another individual and know their email address, follow these steps: Once you share your calendar, the individuals receiving the link will need to have Google Calendar already set up (meaning they will need a Google account). They will also need to click on the emailed link before the shared calendar can be viewed.
How to Share Your Calendar with a Group or Team
Although it’s easy to share a personal calendar with another individual, there are also times you may want to share a professional calendar with an entire group or team of individuals on the same email server. If your company has a Google Group set up, you can easily do this by following the same steps listed above. However, once you go to add individual email addresses, you’ll instead add the Google Group address that sends to everyone in the group. If you haven’t set up a Google Group for your workplace or organization yet, you can easily do that by following these steps: Once your group is set up, you can use the group email generated by Google to message everyone in the group or share a group calendar with everyone.
How to Share Your Calendar with Someone Who Doesn’t Have a Google Account
There are times you may need to share a Google Calendar with an individual who doesn’t have a Google account. You can absolutely still share the calendar with them, but it requires you to make the calendar public so that you can share a URL to it (just like you would with a Google Doc). If you’d like to share your Google Calendar with another individual who doesn’t have a Google account, follow these steps:
How to Add Your Google Calendar to a Website
Once you make your calendar public, you can also add the calendar to your website. This may be helpful if you would like people to save specific events to their own calendars or have access to available times for appointments. To add your calendar to your website, follow these steps:
How to Sync Your Google Calendar on iOS
Many iPhone users prefer iPhone’s built-in calendar app to Google Calendar. Therefore, there may be instances where your coworkers or family members need to sync the Google Calendar you shared with their iPhone calendar app. Here’s how to add a new email address and sync that calendar:
1. Why would I want to share my Google Calendar?
There are many reasons why someone may want to share their Google Calendar with another individual. At work, you may need to share your calendar with coworkers so that you can schedule meetings or share upcoming deadlines. At home, you may need to share appointments and sporting events so that you can avoid co-parenting conflicts and miscommunication. It really just depends on your individual needs.
2. Who can see my calendar if I post it to a website?
When you share your Google Calendar to a website, you can choose specific privacy settings that will transfer over into the embed code. Unless you’ve checked the box to make your calendar public, not everyone will be able to see it from your website.
