Delete vs. Archive in Gmail – What’s the Difference?

Before we dive deeper into this process, let’s cover the basics. Deleting and archiving Gmail messages are two separate things. While they both get rid of emails in your inbox, they are different fundamentally. When you archive an email (which happens by default in the Mail app), you move that email into Gmail’s “All Mail” folder. Those messages are not deleted, and you can retrieve them at any point. More precisely, Gmail retrieves them and moves them into your inbox if a reply appears, reactivating the entire thread. When you delete an email, you move that email to the Trash. You can empty the trash folder at any moment, but your emails will be automatically deleted after 30 days anyway.

How to Set the Mail App to Delete Instead of Archive Gmail Messages

Go through the following steps to set the Mail app on your iPhone or iPad to delete your Gmail messages instead of archiving them.

  1. Open the Settings app on your device, then scroll down until you see the “Mail” item. This is where you can customize the Mail app in many different ways. Select this option.
  2. Tap on “Accounts,” which should be available in the upper half of your device’s screen. This will list all your email accounts. Select your Gmail account.
  3. Select the account whose settings you’d like to adjust. If you have only one Gmail account on your device, you’ll see a single entry here. Tap on it.
  4. Using the newly opened pop-up window, tap on “Advanced.” That’s where you can fine-tune how your inbox behaves, and we’ll take advantage of that.
  5. Tap on “Deleted Mail” just beneath “Move Discarded Messages To.”
  6. Lastly, tap on “Account” in the top-left corner (to go one step back), then tap on Done in the top-right corner. That’s it. Feel free to exit the Settings app and try the new option in the Mail app. We’d also like to share one more tip. Now that you’ve set the Mail app to delete emails instead of archiving them, you’ve unlocked another feature. When you swipe to the left (while holding your finger over an email in the Mail app), your email messages will now be deleted instead of archived.

Conclusion

Other than setting the Mail app to delete instead of archive Gmail messages, you can also add file attachments to your emails and check the differences between pushing and fetching email, which is one of the core features of any email app.